How To Leave A Voicemail Message
We are all confronted with the dread that happens when we hit someone’s voicemail message - the moment right when the beep sounds and you suddenly realize you have no idea exactly what to say, and how long you have to say it.
The fact of the matter is that there are a few clear rules you should follow when leaving a message on someone’s voicemail system. In fact, the Art of Manliness had a great post on it. But I think the list can be shortened somewhat. Here, therefore, are your step-by-step instructions on how to leave an effective voicemail message:
- Begin by stating your name;
- State your telephone number;
- Indicate when you will be available at that telephone number to receive a return phone call;
- Provide your email address and let the person know they can respond in that fashion as well as by voice;
- Leave your message in two sentences or less;
- Indicate whether a return call is urgent or not, being careful to not “cry wolf”;
- Repeat your telephone number, email address and the times you will be available.
By taking these seven steps, you will be able to convey your message and all necessary information so that the recipient of the message will be able to respond without having to hear some garbled, long-winded monologue.
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